{"id":1001193,"date":"2018-06-29T13:05:09","date_gmt":"2018-06-29T17:05:09","guid":{"rendered":"http:\/\/blog.bmcgiverncpa.com\/?p=1001193"},"modified":"2020-01-22T04:04:35","modified_gmt":"2020-01-22T04:04:35","slug":"customize-quickbooks-online-using-settings","status":"publish","type":"post","link":"https:\/\/www.bmcgiverncpa.com\/blog\/index.php\/2018\/06\/29\/customize-quickbooks-online-using-settings\/","title":{"rendered":"Customize QuickBooks Online Using Settings"},"content":{"rendered":"<p><em>You <strong>can <\/strong>start using QuickBooks Online the first time you sign in. However, your tasks will be easier and faster, if you customize it for your company.<\/em><\/p>\n<p>QuickBooks Online was designed to be used by a variety of business types; that\u2019s one reason why it\u2019s such a popular small business accounting website. It was built to be versatile. That is, whether you sell hard drives or you service HVAC systems, you can customize it to \u201cfit\u2019 your company.<\/p>\n<p>This is why your first order of business when you start using QuickBooks Online should be to click on the small gear icon in the upper right corner. The window that opens displays links to all of the site\u2019s options \u2013 a collection of <!--more-->choices that\u2019s called \u201cPreferences\u201d in desktop QuickBooks.<\/p>\n<p><em>\u00a0<img loading=\"lazy\" class=\"aligncenter size-full wp-image-1001194\" src=\"http:\/\/www.bmcgiverncpa.com\/wp-content\/uploads\/2018\/03\/QBO-0218-image-1_preview.jpeg\" alt=\"\" width=\"565\" height=\"225\" srcset=\"https:\/\/www.bmcgiverncpa.com\/blog\/wp-content\/uploads\/2018\/03\/QBO-0218-image-1_preview.jpeg 565w, https:\/\/www.bmcgiverncpa.com\/blog\/wp-content\/uploads\/2018\/03\/QBO-0218-image-1_preview-300x119.jpeg 300w\" sizes=\"(max-width: 565px) 100vw, 565px\" \/><\/em><\/p>\n<p style=\"text-align: center;\"><em>When you click on the small gear icon in the upper right corner of QuickBooks Online, this window containing the site\u2019s many options will open.<\/em><\/p>\n<p><strong>Global Settings<\/strong><\/p>\n<p>The first screen you should visit is <strong>Account and Settings<\/strong>. This page is divided into five sections, accessible by clicking on one of the tabs below:<\/p>\n<p><strong>Company <\/strong>&#8211; Your company\u2019s name and contact information appears here, as well as identifying details like the tax form you file, as well as your industry.<\/p>\n<p><strong>Sales <\/strong>&#8211; You can do a lot of customizing here that will affect your company\u2019s selling activities. For example, you can specify preferred invoice terms and delivery method, and indicate whether to turn on features like:<\/p>\n<ul>\n<li>Shipping<\/li>\n<li>Custom fields and transaction numbers<\/li>\n<li>Discounts<\/li>\n<li>Quantity and price\/rate<\/li>\n<li>Inventory quantity on hand<\/li>\n<\/ul>\n<p>You can also access the site\u2019s tools for customizing the design and layout of your sales forms (invoices, receipts, etc.).<\/p>\n<p><strong>Expenses <\/strong>&#8211; You\u2019ll toggle expense-related tools on and off here. You can choose to, for example, track expenses and items by customer and make them billable. Will you be using purchase orders? What will your default bill payment terms be?<\/p>\n<p><strong>Payments <\/strong>&#8211; Here, you\u2019ll be able to set up a merchant account so you can accept credit cards and bank transfers from customers through QuickBooks Online. If you already have a merchant account, you can connect it here.<\/p>\n<p><strong>Advanced <\/strong>&#8211; There\u2019s a good reason why this section is named \u201cAdvanced.\u201d You may not be familiar with some of the concepts here, like \u201cclosing books\u201d and specifying default accounts for items like <strong>Markup<\/strong>. We can go over these things with you and help you make decisions.<\/p>\n<p>Other entries in this list are easier to complete, though you may still want some guidance. Will you support multiple currencies? Automatically apply credits and invoice unbilled activity? Make individually-tracked time activities billable to customers?<\/p>\n<p><strong>Other Preferences<\/strong><\/p>\n<p>There are many other areas in this window that you\u2019ll want to explore before you start processing a lot of transactions in QuickBooks Online. If more than one person will have access to the site (we\u2019ll assume you\u2019re the <strong>Administrator<\/strong>), you must click on <strong>Manage Users<\/strong>. Here, you can set limits of what other employees can access. Click <strong>New <\/strong>on the screen that opens to launch this mini-interview, and follow its instructions:<\/p>\n<p><img loading=\"lazy\" class=\"aligncenter size-full wp-image-1001195\" src=\"http:\/\/www.bmcgiverncpa.com\/wp-content\/uploads\/2018\/03\/QBO-0218-image-2_preview.jpeg\" alt=\"\" width=\"521\" height=\"258\" srcset=\"https:\/\/www.bmcgiverncpa.com\/blog\/wp-content\/uploads\/2018\/03\/QBO-0218-image-2_preview.jpeg 521w, https:\/\/www.bmcgiverncpa.com\/blog\/wp-content\/uploads\/2018\/03\/QBO-0218-image-2_preview-300x149.jpeg 300w\" sizes=\"(max-width: 521px) 100vw, 521px\" \/><\/p>\n<p style=\"text-align: center;\"><em>You can restrict users to specific areas of QuickBooks Online.<\/em><\/p>\n<p>Other preferences you should look at include:<\/p>\n<ul>\n<li><strong>Chart of Accounts<\/strong> \u2013 <u>only<\/u> to familiarize yourself with the accounts that make up the backbone of your accounting data. You\u2019ll use these in transactions. Please do not make any changes here without talking to us.<\/li>\n<li><strong>All Lists <\/strong>\u2013 to see what\u2019s available here, like <strong>Classes<\/strong>, <strong>Recurring Transactions<\/strong>, and <strong>Payment Methods<\/strong>.<\/li>\n<li><strong>Products and Services <\/strong>\u2013 to start building records for the items and services you sell. If you carry inventory and have never worked with a website that helps you manage it, please let us go over these concepts with you.<\/li>\n<li><strong>Budgeting<\/strong> \u2013 if you plan to create a budget. QuickBooks Online contains a tool that will accommodate this critical task.<\/li>\n<li><strong>Audit Log <\/strong>\u2013 if multiple people will be using QuickBooks Online. It tracks all activity by date and user.<\/li>\n<\/ul>\n<p>QuickBooks Online is easy to use, but there\u2019s a lot to learn upfront about customizing it to meet your company\u2019s accounting needs. It\u2019s natural to feel a bit overwhelmed at first. Let us help you get through those early days of use.\u00a0 Connect with us, so we can walk you through the basics.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>You can start using QuickBooks Online the first time you sign in. However, your tasks will be easier and faster, if you customize it for your company. QuickBooks Online was designed to be used by a variety of business types; that\u2019s one reason why it\u2019s such a popular small business accounting website. It was built [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":[],"categories":[47],"tags":[53,70,89,90],"yst_prominent_words":[],"_links":{"self":[{"href":"https:\/\/www.bmcgiverncpa.com\/blog\/index.php\/wp-json\/wp\/v2\/posts\/1001193"}],"collection":[{"href":"https:\/\/www.bmcgiverncpa.com\/blog\/index.php\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.bmcgiverncpa.com\/blog\/index.php\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.bmcgiverncpa.com\/blog\/index.php\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/www.bmcgiverncpa.com\/blog\/index.php\/wp-json\/wp\/v2\/comments?post=1001193"}],"version-history":[{"count":1,"href":"https:\/\/www.bmcgiverncpa.com\/blog\/index.php\/wp-json\/wp\/v2\/posts\/1001193\/revisions"}],"predecessor-version":[{"id":1001212,"href":"https:\/\/www.bmcgiverncpa.com\/blog\/index.php\/wp-json\/wp\/v2\/posts\/1001193\/revisions\/1001212"}],"wp:attachment":[{"href":"https:\/\/www.bmcgiverncpa.com\/blog\/index.php\/wp-json\/wp\/v2\/media?parent=1001193"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.bmcgiverncpa.com\/blog\/index.php\/wp-json\/wp\/v2\/categories?post=1001193"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.bmcgiverncpa.com\/blog\/index.php\/wp-json\/wp\/v2\/tags?post=1001193"},{"taxonomy":"yst_prominent_words","embeddable":true,"href":"https:\/\/www.bmcgiverncpa.com\/blog\/index.php\/wp-json\/wp\/v2\/yst_prominent_words?post=1001193"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}